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    Order Forms / Checklist

    Below is a list of important tasks required to make your event successful. Please note that late, or onsite, orders may incur surcharges and a more limited choice. 


    All exhibitors: must complete the Health & Safety Form, and submit a copy of their Public Liability Insurance cover.
     

    Shell Scheme exhibitors: must also complete the Nameboard and Shell Scheme Risk Assessment forms.
     

    Space Only exhibitors: the Space Only Stand Plan Submission Form must be submitted along with your stand plans and RAMS. 


    Click on a link below to open the relevant form. 

    COMPULSORY FORMS

    Deadline: ASAP

    • Registration - click here for information on registering your passes

    Deadline: 12 September

    • Exhibitor Public Liability Insurance – proof of cover
    • Health & Safety Form 
    • Shell Scheme Exhibitor Risk Assessment Form 
    • Space Only Stand Plan Submission Form

    Deadline: 3 November

    • Shell Scheme Nameboard Form

    OPTIONAL FORMS

    Deadline: ASAP

    • Floral 
    • Hotel Accommodation

    Deadline: 23 October

    • Graphics – email your requirements to Lynne Reilly at lreilly@pandjlive.com

    Deadline: 24 October

    • Furniture 

    Deadline: 27 October

    • Lifting, Shipping & Storage 

    Deadline: 28 October

    •  Exhibitor Sustainability Recognition Scheme 

    Deadline: 31 October

    • Electrics 
    • Rigging – email your requirements to Craig Paterson at CPaterson@pandjlive.com 

    Deadline: 3 November

    • AV Screens & Laptops 
    • Catering
    • Cleaning & Bin Hire
    • Internet 
    • Shell Scheme Lockable Cupboard 
    • Water & Waste – email your requirements to Craig Paterson at CPaterson@pandjlive.com 

    USEFUL DOCUMENTS / IMPORTANT INFORMATION

    • CDM Regulations
    • Construction Phase Plan Template
    • eGuide
    • Emergency Procedures / Site Induction
    • Floorplan 
    • Method Statement Example
    • Music Licence
    • Risk Assessment Template
    • Travel Information

    Copyright © 2025 Exhibitor Manuals - All Rights Reserved.

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