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    Order Forms / Checklist

    Below is a list of important tasks required to make your event successful. Please note that late orders will incur a 25% surcharge, and maybe a more limited choice. 


    All exhibitors: must complete the Health & Safety Form, and submit a copy of their Public Liability Insurance cover.
     

    Shell Scheme exhibitors: must also complete the Nameboard and Shell Scheme & Launch Pad Risk Assessment forms.
     

    Launch Pad exhibitors: must also complete the Shell Scheme Risk & Launch Pad  Assessment form.


    Space Only exhibitors: the Space Only Stand Plan Submission Form must be submitted along with your stand plans and RAMS. Space Only stand builders must complete the Better Stands Pre-Show Survey.



    Click on a link below to open the relevant form. 

    COMPULSORY FORMS

    Deadline: ASAP

    • Registration - click here for information on registering your passes

    Deadline: 21 August

    • Better Stands Pre-Show Survey - for Space Only stand contractors
    • Exhibitor Health & Safety Form - all exhibitors
    • Shell Scheme & Launch Pad Exhibitor Risk Assessment Form 
    • Space Only Stand Plan Submission Form

    Deadline: 18 September

    • Exhibitor Public Liability Insurance – proof of cover 
    • Shell Scheme Nameboard Form

    OPTIONAL FORMS

    Deadline: ASAP

    • Floral 
    • Hotel Accommodation 

    Deadline: 11 September

    • Graphics – email your requirements to Lynne Reilly at lreilly@pandjlive.com

    A 25% surcharge will be added for late orders. 

    Deadline: 18 September

    • AV: Screens & Laptops 
    • Bin Hire (1,100l) - listed in the webshop under Water & Waste
    • Catering
    • Cleaning
    • Electrics 
    • Furniture - new orders
    • Furniture - state your Shell Scheme package colour preferences 
    • Internet (ICT)  
    • Rigging – email your requirements to Normunds Ziedins at NZiedins@pandjlive.com 
    • Shell Scheme Lockable Cupboard 
    • Water & Waste – email your requirements to Craig Paterson at CPaterson@pandjlive.com


    A 25% surcharge will be added for late orders. 

    Deadline: 21 September

    • Lifting, Shipping & Storage 

    A 25% surcharge will be added for late orders. 

    USEFUL DOCUMENTS / IMPORTANT INFORMATION

    • CDM Regulations
    • Construction Phase Plan Template
    • eGuide
    • Emergency Procedures / Site Induction
    • Floorplan 
    • Method Statement Example
    • Music Licence
    • Risk Assessment Template
    • Travel Information

    Copyright © 2026 Exhibitor Manuals - All Rights Reserved.

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